If you plan to start this process, you need a central repository for collection information. Nothing is more frustrating than a collection code that cannot be traced back, properly, to its origins.
In the US, Roger Langton has long been the trusted agent who gets the detailed map info and collection data and then publishes a booklet every few years with all known collections listed. [He edits location and habitat detail to discourage poachers from going out to strip fish from delicate habitats.]
He only releases more complete info, like GPS coordinates, to qualified scholars and others who he thinks will respect the original collector's location.
The process can be highly sensitive and political, so beware when you set it up that the "Recorder" is someone who will be unlikely to enter into feuds. Langton and Dale Weber fought like cats and dogs, so most of the extensive collections by Weber and his associates were never entered into the US database.
Good luck,
Wright
01 760 872-3995
805 Valley West Circle
Bishop, CA 93514 USA
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